Centralized Compliance
Every permit, route approval, and driver record lives under your company account — not scattered across personal phones.
Fleet & Carrier TMS
Fleet Manager and Carrier TMS for Trucking Companies
Route-Guardian fleet management software and carrier management TMS keeps loads, dispatch, driver management, trucks, trailers, documents, fleet GPS tracking, operating costs, profitability, invoicing, and heavy haul routing in one connected platform.
30-day free trial · Full access · No credit card required · $99.99/mo for your first 12 months · Then $199.99/mo beginning with month 13 · 5 driver seats included
Built for Carriers & Dispatch Companies
Route-Guardian Fleet TMS gives carrier admins a single dashboard to manage drivers, loads, dispatch, live tracking, operating costs, profitability analytics, invoicing, and QuickBooks — without logging in as each driver. Tracked operating costs are analytics only and do not silently alter carrier rates or customer invoices.
Dispatch Control
Review extracted routes, edit pins, save routes, and push updates before the driver starts navigation.
Driver Privacy Boundaries
Drivers see only their own permits and records. Fleet admins switch driver tabs without sharing passwords.
Fleet Workflow
1
Create Fleet Account
Sign up as a fleet owner, name your carrier, and start your 30-day trial with Stripe billing.
2
Invite Drivers by Email
Send invitations with roles (driver, dispatcher, accountant) and optional truck/unit numbers.
3
Manage Permits & Routes
Upload permits, review routes, edit pins, save routes, and push updates from the fleet dashboard.
4
Track, Bill & Report
Live GPS tracking, IFTA mileage, receipt capture, invoicing, and QuickBooks sync per driver.
See the Fleet Dashboard
Light-theme screenshots from the Route-Guardian fleet admin experience.
Everything in the Fleet Plan
Fleet Dashboard
Overview of all drivers, active and expiring permits, live route status, receipts, invoices, mileage/IFTA totals, and QuickBooks sync status.
Driver Tabs
Switch between drivers without logging in as them. View each driver's permits, routes, receipts, mileage, invoices, and IFTA reports.
Dispatch / Admin Route Editing
Open a driver permit, edit the route, fix pins, save the route, and push updates. Drivers see "Route updated by fleet admin."
Permit Library per Driver
Every permit tied to a driver and fleet. Track active permits, expiring permits, and routes needing approval.
Live Tracking
Enable fleet GPS tracking per driver with consent. Dispatchers get shareable live map links — no login required.
IFTA & Mileage
Per-driver always-on IFTA tracking with state-by-state breakdowns, monthly CSV exports, and fleet mileage totals.
Receipts & Invoices
Receipt scanner and invoicing per driver, visible to fleet admins and accountants with the right permissions.
QuickBooks Online
Connect QuickBooks, sync invoices, and track payment status — integrated with your fleet billing workflow.
Email Invitations
Invite drivers, dispatchers, and accountants by email. Assign roles and truck numbers. Pending invites don't count toward billing.
Driver Permission Controls
Fleet owners set per-driver toggles: view only, upload permits, edit routes, save routes, create invoices, view billing, and remove access.
Fleet Pricing
Fleet TMS
30-day free trial · Full access · No credit card required
$99.99 / month
for your first 12 months
Then $199.99/month beginning with month 13
Includes 5 driver seats
Unlimited administrative and office users.
- 30-day free trial
- Fleet dashboard & driver tabs
- Admin route editing & approval
- Live GPS tracking
- IFTA mileage & CSV exports
- Receipts, invoicing & QuickBooks
- Role-based permissions
- Email user invites
Roles & Permissions
Fleet Owner / Carrier Admin
Full access: billing, invite users, view all drivers, edit and save routes, invoices, mileage, IFTA, and permission toggles.
Dispatcher
View assigned fleet users, upload permits, edit routes, fix pins, push saved routes, and enable live tracking.
Driver
View own permits, routes, navigation, receipts, and mileage. Cannot see other drivers' records.
Accountant
View receipts, invoices, mileage, and IFTA exports. Route editing only when permission is enabled by the fleet owner.
For Carrier Sales & Compliance Teams
- Keep every driver's permits, routes, receipts, mileage, and invoices in one account.
- Dispatch can review and edit routes before drivers move.
- Driver accounts stay under company control.
Route-Guardian does not replace the state-issued permit. The permit remains the legal authority. Fleet subscription covers software tools for route conversion, review, navigation, and back-office records.
Connected Workflow
- Dispatch loads from the truck dispatch board
- Review routes with oversize permit routing software
- Track active hauls with live load tracking software
- Manage paperwork in trucking document management
- Invoice completed loads with trucking invoicing software
FAQ
Is Fleet TMS the same as RG-DISPATCHER?
No. Fleet TMS is for carriers managing their own drivers and equipment. RG-DISPATCHER is for independent dispatch companies serving multiple carriers.
Do operating cost analytics change my invoices?
No. Fleet profitability and operating cost tracking are analytics only. They do not silently alter carrier rates or customer invoices.
Can owner-operators use Fleet TMS?
Yes. Owner-operators and small carriers use Fleet TMS for load management, permit routing, documents, and invoicing.
Does Fleet TMS include QuickBooks?
Yes. QuickBooks Online integration is supported for carrier invoicing and payment status sync.
Ready to run your fleet on Route-Guardian?
Start your 30-day fleet trial or book a demo with our team.
Start Fleet Account Book Fleet Demo